Download PDF to Evernote Hazel Rule

This week on Mac Power Users we revisited the topic of Paperless. David and I manage our files differently and I mentioned I’m testing Evernote now for management of documents following our Evernote show with Brett Kelly. Hazel of course is a big part of managing this paperless workflow by automatically taking care of a lot of the filing for me 

One of my first steps in going paperless was to eliminate as much paper the that comes into my life as possible. That meant opting-in to paperless billing, invoicing and statements where possible. For example, instead of receiving my monthly AT&T bill in the mail I now receive a notification telling me my bill is ready and can go to the AT&T site to download the statement. 

Once the statement is downloaded I use a simple Hazel rule to analyze my download folder and appropriately import and file statements. Here’s a screenshot: 

Evernote

In a nutshell, Hazel looks at the Source URL of the file to see where it was downloaded from, in this case “att.com” and the only thing I download from “att.com” is my monthly bill. It will then rename the bill with my appropriate naming convention and use a simple applescript embedded within the rule to file the document in Evernote. The last step then moves the original PDF out of my downloads folder to the appropriate folder on my hard drive, or trash depending on the circumstances. 

The body of the AppleScript is simple, it says: 

tell application “Evernote”

activate

create notefrom filetheFile

end tell  

So, all I have to do is download the AT&T bill once it arrives, Hazel takes care of the rest! Check out the recently released Paperless podcast for more information on this subject as well as David’s excellent new iBook, The MacSparky Paperless Field Guide

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The MacSparky Paperless Field Guide

Paperless: A MacSparky Field Guide

I am so pleased to announce that my friend and podcasting partner David Sparks has released his third book The MacSparky Paperless Field Guide. David and I have chatted about the idea of self-publishing books and his “field guide” series for a while and when iBook Author was announced he knew it was the perfect platform for this topic and I was honored to be a part of David’s “beta test” group. Calling this a “book” doesn’t quite seem right. It’s really an interactive experience that includes text, interactive images, movies, screencasts and more all done in classic MacSparky style. 

David’s book covers all the basics of a paperless lifestyle including over 1.5 hours of screencasts with best practices and tutorials lovingly crafted into a beautiful iBooks experience for the iPad. The book is a bargain at only $4.99 and I hope it is the first of many more to come.

I’m thrilled to see that after only one day on the market David’s book has quickly risen to the top of the iTunes technology charts and is at the time of this posting one of the top 10 iBooks overall! 

Congratulations, my friend! Well deserved.

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Ethan’s Easter Challenge (Updated)

Ethan

I know you usually read this blog for tech related items. But today is something a little different. My friend Ethan Becerra is on a mission to feed 5000 needy people by this Easter Sunday. He has only three days left to reach his goal. Oh yeah, and he’s 7.

Ethan is the son of my good friends Nick and Heather Becerra. Heather and I practiced law together several years ago when I was first starting out and she and Nick were my first friends in a new town when I was feeling lost and overwhelmed.

Regardless of your background, personal religious believes or nationality, I hope you’ll agree this little boy is doing something remarkable. And yes, Ethan, I’m pretty sure grownups have $2 too.

Below is a short video (1:45) explaining Ethan’s quest as well as links to donate and other media coverage.

Update 2012.04.09: I just received word that thanks to the generous donations from across the globe, Ethan has exceeded his goal of 5000 meals. In total, funds were donated to provide 8,295 meals. Ethan’s new goal: raise enough money to feed 10,000 people by the end of the school year. My personal thanks to everyone who participated.

Way to go Ethan!

Donate to Ethan’s Easter Challenge

Ethan on King 5 News

Ethan’s Easter Challenge from Seattle’s Union Gospel Mission on Vimeo.

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Choosing a Keyboard for the iPad

With the arrival of the third generation iPad and its enhanced retina display, I started seriously looking at external keyboards to use along with the device. I’ve been thinking about the option of adding a physical keyboard to my iPad for a while and was even more tempted after hearing Harry McCracken sing the praises of his ZAGGFolio on the recent Mac Power Users workflow episode I’ve got a few intense writing projects coming up later this year and I’m really looking forward to getting out and writing more with my iPad rather than always carrying around my MacBook Air (like that’s such a burden).

This past year at Macworld|iWorld I took a close look at the various keyboard options and I also spent a good amount of time reading reviews. I found it basically boiled down to three categories:
1. Keyboard cases
2. Full size keyboards that are compatible with the iPad
3. iPad specific travel (smaller) keyboards

Looking at how I planned to use a keyboard with my iPad I knew I could eliminate the entire category of keyboard cases all together. I think these are excellent options for people who plan to use their keyboard with the iPad on a very regular basis, people who just can’t get comfortable with the iPad on-screen keyboard or people who truly want a more “netbook” experience. But that isn’t me. I primarily see this as a device that I’ll take with me to coffee shops and on day trips and travel where I don’t want to take my laptop. I still see about 90%+ of my iPad use being without the dedicated keyboard and for that I don’t want to add the extra bulk of a keyboard case. I’m very happy with my current minimalist case solution of an Invisible Shield and a Smart Cover.

That left me to decide between the full size keyboard options and the smaller dedicated keyboards that are designed for the iPad. This now becomes a debate between comfort vs. convenience.

In the full size keyboard camp the obvious contenders are the Apple Bluetooth Keyboard, the iPad keyboard dock or the Amazonbasics iPad Keyboard. In my mind the only one of these options that made sense was the Apple Bluetooth Keyboard. It is the exact same keyboard I’m accustomed to typing on my MacBook Air and without the bulky dock component it has greater portability and flexibility. By comparison, the AmazonBasics keyboard for iPad is a bit less expensive at only $45, but not quite the same keyboard layout and a little more compressed. If I was going to go with a full sized keyboard, I figured having a keyboard that was just slightly different than what I was familiar with would create confusion.

Obvious benefits to a full size keyboard include comfort and familiarity. I have a history of RSI (repetitive stress injury) and I’ve found that ergonomics is key to keeping my hands and wrists happy. The downsides to the Apple wireless keyboard include the lack of portability compared to other keyboards, difficulty charging the battery on the road and problems accidentally activating the keyboard and running down the keyboard battery and/or iPad battery.

On more than one occasion when traveling with the Apple wireless keyboard I’ve accidentally turned it on in my bag and caused it either to completely discharge by the time I needed to use it, or worse, if bluetooth was on, sent signals to my iPad and drained both batteries. I’ve also broken keys as the keyboard was tossed in my travel bag. Of course, with a little pre-planning this can be avoided. I’ve heard of tips such as inserting one of the batteries backwards until the keyboard is ready for use or purchase a case for the keyboard to prevent accidentally turning on the keyboard as well as preventing damage to the keys. I wish the Apple Keyboard had a physical on/off switch rather than the button that’s so easy to activate.

Having tried the Apple wireless keyboard with lackluster results, I decided to try another option this time. At the recommendation of Ed Dale, I decided to try the ZAGGkeys Flex. It’s a simple stand alone keyboard that will work with iOS or Android and pairs via Bluetooth. The keyboard includes a basic case that will protect the keys when in travel and convert into a stand for the iPad or iPhone, though I typically just use my Smart Cover as a stand. I’m also very pleased that the keyboard has a dedicated on and off switch that can be toggled when not in use to prevent the battery from needlessly draining down and charges via micro USB. When I travel I always have my Callpod travel accessory or a micro USB adapter that can charge the keyboard with no problem. No need to carry extra batteries or a custom charger. I also appreciate that it has a row of custom function keys unique to the iPad including a dedicated home, spotlight, show/hide keyboard, cut, copy, paste, lock, and media keys.

Now for the negatives. First and foremost, you do sacrifice some comfort. I am a touch-typist and can easily type over 100wpm on a standard keyboard. I do well enough on the ZAGGkeys Flex, certainly nothing to complain about and much better than my on-screen keyboard. But, it is a non-standard size keyboard means the keys are cramped. Even for someone who has small hands, I do not find typing on it as comfortable as on a full size extended keyboard or even the keyboard on my MacBook Air. I would be fine typing for a few hours off and on, but I’m not going to sit at this keyboard and write a novel. For a blog post or a few hours in a hotel room or a coffee shop, it’s perfect, which is about the usage I’m looking to get out of it. Additionally, while the keyboard has an attractive appearance that complements the iPad, the build quality does not seem up to par with Apple products. It is constructed of cheap plastic and has a somewhat flimsy feel to it. It is lightweight, which travelers will appreciate, but it also doesn’t feel as though it has a quality build. I think people who use this keyboard regularly will find the need to replace it every few years, perhaps more often.

All in all, I’m happy with my purchase and I think it will suit my needs well. It’s small, I’m able to type quickly and efficiently and it can be picked up for around $60 or less on online so it wasn’t overly expensive. In fact I typed this entire blog post using the ZAGGkeys flex on the iPad using Byword for iOS After doing my own research, testing various products and reading reviews from others, I found that choosing an appropriate physical keyboard for the iPad is all about compromise. You have to analyze your needs, determine what factors are most important and go from there. For the causal keyboard user who places high value on portability and convenience I think the ZAGGkeys Flex will fit the bill.

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SCOTutor for iPhoto on iOS

My good friend Don McAllister of ScreenCastsOnline just released a new stand alone tutorial application in the App Store. SCOTutor for iPhoto on iOS is a downloadable App version of Don’s fantastic 50 minute screencast that walks through all the major features of the iPad version of iPhoto for iOS. While the iPhoto for iOS application is very powerful, it is not very intuitive. As a subscriber to Don’s ScreenCastsOnline Membership, I found the episode very helpful. At an introductory price of $0.99 the App is a steal and gives you a taste of the type of quality work Don produces on his weekly show.

If you want to learn more about how Don manages and produces ScreenCastsOnline check out our recent Mac Power Users workflows episode.

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Byword for iOS!

Byword

Disclosure: Byword is a sponsor of Mac Power Users. However, Byword is a sponsor or the podcast because they are my favorite text editor on the Mac, not vice versa. I would not be writing this post if I did not love what they’re doing.

David Sparks turned me on to Byword for the Mac several months ago. Whenever I need to write a long form blog post, review, or any other text that doesn’t have to be formatted in Microsoft Word (yuck) it’s my application of choice. The interface is clean and elegant, it does only what it needs to and lets you write without a lot of extra distractions and fluff. Yet Byword has powerful tools that serious writers want without having to access a dozen different toolbars for configuration. Today, Byword released their iOS application and updated their desktop App to include iCloud support.

The “dream of iCloud” is realized in Byword. All of my text documents, automatically updated and with me everywhere. The iPhone App is good, but this will become my default writing application on my iPad. It also exports clean HTML via a copy HTML feature that I use in the desktop application all the time. Great for blog posts on the road and until Daniel Jalkut brings us that iOS version of MarsEdit we all are clamoring for. Oh yeah, and it supports TextExpander – hallelujah thank you developers!

I see myself getting a lot of writing done with this app. I may even go out and buy one of those fancy iPad external keyboard cases.

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New App Brings iPhone and iPad Mirroring to the Mac

“Ever wanted to use AirPlay mirroring to show the screen of your iPad 2 or iPhone 4/4S on your Mac? Just released, Reflection ($14.99 for a single license, $39.99 for a 5 pack) offers a well-featured mirroring receiver for OS X, ideal for education and demos…”

Reflection app goes live, brings iOS screen mirroring to your Mac | TUAW – The Unofficial Apple Weblog

I saw this post on TUAW today and was immediately excited about the possibilities. I’m very active in my local Mac Users Group and more and more we’re looking for ways to demo iOS apps to our group. Our setup is fairly basic, a Mac connected to a projector.  Currently we use a Point 2 View video camera to capture an iPhone or iPad screen for demos but it’s a less than ideal setup and the video quality is poor. We considered purchasing an Apple TV to connect to our projector but unfortunately that’s not an option either because our projector doesn’t have an HDMI input. For $15, or $40 for a 5-pack we could install this App on our demo Macs and use our existing equipment to demo iOS apps to the group.

Of course the downside is you still that an iPhone 4S (which I don’t have…hmmm maybe a reason and a tax write off?) or an iPad 2 or better for AirPlay mirroring, but that’s going to be required for just about any solution like this and in another year or two it will be a non-issue as most people will meet these requirements.

I’m excited. Please Apple, don’t kill it.

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